Migrating Microsoft Office Files to the Cloud

In previous blogs we’ve discussed the pros and cons for large enterprises considering a move to the cloud. But what about data migration, what factors need to be considered when migrating Microsoft Office Files to the cloud?

Lately, there has been an increased level of attention given to this topic. The concerns range from how you integrate your data with the cloud, to the security of the migration, and best practices in performing the migration.  Perhaps the most common example of data migration is implementing the Office 365 suite.

The fact that people still do not trust the cloud, that they do not know where the data is stored, makes it crucial for tools that allow for the easy transfer of the data in and out of the cloud.

For example, what if your organization has already moved to the cloud and now has decided to switch cloud providers? You might discover that the files are hosted on a system that does not support migration tools/efforts. Careful consideration of how you select your cloud provider and how much control you have over your own data, even hosted on someone else’s servers, becomes critically important.

Furthermore, in terms of location, there are laws limiting mobility of data. You should always consider the implication of legal issues. For example, in the EU, there are limitations to where and what type of data can be moved.

Also, you must consider exactly what types of files that you want stored on the cloud provider’s servers. Companies must be especially attentive in terms of type of files you prepare for migration and where the data is hosted. ConverterTechnology’s DiscoverIT tool can help you identify the types and number of files you have enabling you to make informed decisions based on business logic and file content.

Some cloud companies offer their own tools to allow clients to migrate files from other providers to their own servers. This is obviously advantageous for the client, but even more so for the company which came up with the tool!

It can seem like a complicated process, but it doesn’t have to be. In our next article we will discuss migrating files to the cloud and strategies that can help simplify the process.