Calculating the costs for an enterprise-wide migration to Office 2010

In our latest blog article we discussed the need for planning when it comes to an enterprise-wide migration to Office 2010. In this article we discuss the importance of calculating costs when planning for an enterprise-wide migration.

Being ahead of the competition is a goal of nearly every organization. Implementing the latest software in order to increase the productivity of your business and offering your employees the latest business productivity tools along with access to training on how to effectively use it can affect a company’s performance. This is especially true now, when having an efficient staff is a must, and when many companies are struggling to make a profit. When planning for a migration, optimizing costs through careful planning is crucial.

The first thing to take into account is the cost for the actual software.  . For organizations with over 250 desktops there are multiple pricing plans available, such as The Enterprise Agreement, The Enterprise Subscription Agreement, The Select Plus License and the Open License. More options on each of these plans can be viewed here. The key feature to remember is that the larger your organization, the more space you have to negotiate with Microsoft on obtaining a good price.

According to a Gartner study there are other areas, besides the actual software, that affect budget and resources such as:

  • Applications
  • It staff: architects, developers, key team members
  • Creation of tests and developing processes

Underestimating the time that goes into planning, testing, and manual remediation, as well as the desktop users’ learning curve would be a mistake, as these actions have a direct affect on time and money spent. A typical migration to Office 2010 takes an enterprise from 6 – 18 months and involves hundreds of thousands, if not millions, of Office files scattered throughout the environment. While the initial investment may seem significant, if the planning and migration are done properly, the return on investment will be realized. When proper planning has not been done the cost and business impact can quickly spiral out of control.

For other tips on Microsoft Office or Windows migrations, from planning to how to avoid challenges, please visit our blog.